Building Actionable Climate Information for Africa Adaptation

Workshop (by invitation only)

For participants

We are excited to see you in Cape Town or online. Please find more information below about:

The Program

Venue and Accomodations

Visa requirements

The Program

Draft Agenda

Day 1: Setting the Stage – Building a Community of Collaboration

Time	Session Title & Description
09:00–09:30	Welcome and Opening Perspectives Welcome by co-chairs Introduction to workshop mandate and goals Ice-breaker activity to foster participant engagement and set expectations for collaborative participation
09:30–10:15	Framing Context: From Value Chains to Webs of Actors Overview of Africa CORDEX and RIfS initiatives Presentation: “From value chains to webs of actors” Open discussion: What does an integrated community of practice mean?
10:15–10:45	Participant Introductions and Icebreaker Participants introduce themselves, highlighting expertise and expectations Interactive activity to map participant backgrounds and interests
10:45–11:00	Break
11:00–12:15	Panel: The Landscape of Climate Information Actors in Africa Panelists from diverse sectors (science, policy, services, stakeholders) Deep listening exercise: surfacing lived experiences, challenges, and opportunities
12:15–13:00	Complementary Paradigms for Climate Information Input talk: Contrasting value chain and web-of-actors paradigms Breakout groups: How do we collaborate across paradigms? Gallery walk and report-back
13:00–14:00	Lunch Break
14:00–15:15	Interactive Workshop: Defining Robustness in Climate Information Framing input on robustness and non-congruence Group work: Assessing current approaches and gaps Synthesis discussion: Toward a shared understanding
15:15–15:30	Break
15:30–17:00	Discussion: Core Challenges and Shared Language Group annotation of key terms (e.g., “robust”, “decision-relevant”) Synthesis of challenges for actionable climate information in Africa

Day 2: From Data to Decisions – Navigating Multiplicity and Context

Time	Session Title & Description
09:00–09:15	Recap of Day 1 and Setting Day 2 Objectives
09:15–10:30	Panel: Multiplicity of Data and Products Presentations on global (CMIP), regional (CORDEX), and observational data Discussion: Contradictions, uncertainity and synergies, and positioning African products globally
10:30–11:00	Break
11:00–12:30	From Data to Decisions – Making Climate Information Work Perspectives panel: Producer-user mismatches and decision fitness Breakouts: Case studies on successful and challenging use of climate information
12:30–13:30	Lunch Break
13:30–14:45	Trust, Transparency, and Values – The Ethical Context Case studies: Ethics in climate information Panel: Building trust and inclusion Group work: Principles for responsible information
14:45–15:00	Break
15:00–16:30	Workshop: Communication, Access, and Stakeholder Contexts Interactive mapping: Stakeholder needs and communication barriers Good practices for information construction and dissemination Reflections and synthesis

Day 3: Capacity, Collaboration, and Science Agenda

Time	Session Title & Description
09:00–09:15	Recap of Day 2 and Introduction to Day 3
09:15–10:30	Capacity, Literacy, and Infrastructure – Getting Real Lightning talks: Human, leadership, and infrastructure capacity Breakouts: Capacity-building needs and strategies; Climate literacy for resilience building in Africa: Needs and opportunities Synthesis: Cross-cutting themes
10:30–11:00	Break
11:00–12:30	Interactive Mapping: Who’s Doing What? Visual mapping of climate initiatives across Africa Cluster analysis to identify collaboration opportunities Brainstorming: Coordination mechanisms
12:30–13:30	Lunch Break
13:30–15:00	Co-creation: Defining Africa’s Science Agenda World café: Priorities for research and action Thematic clustering and drafting of agenda Contribution to IPCC AR7 and global science dialogue
15:00–15:15	Break
15:15–16:30	Africa’s Leadership and Identity Discussion: Africa’s unique contributions and leadership in climate information for adaptation Building a collective community identity and voice

Day 4: Integration, Reflection, and Pathways Forward

Time	Session Title & Description
09:00–09:15	Recap of Day 3 and Framing Day 4
09:15–10:30	Panel: Strategic Collaboration and Resource Mobilization Donor panel: Aligning funders and research communities Breakouts: Strategies for resource mobilization Report-back and synthesis
10:30–11:00	Break
11:00–12:30	Visioning: Building Our Shared Vision – Pathways Forward Group storytelling: Envisioning a resilient, climate-adapted Africa Plenary: Articulating a long-term collective vision Reflections on workshop outcomes
12:30–13:30	Lunch Break
13:30–15:00	Commitments and Next Steps Defining actionable next steps and responsibilities Drafting a community statement Closing reflections and workshop wrap-up

Venue and Accomodations

The meeting will take place at the Southern Sun Newlands Hotel and Convention Centre in Cape Town, South Africa.

For more accommodation options, search for others in the vicinity. There are quite a few within 15 minutes walk.

Visa requirements

South African tourist visa information

Below are guidelines for:

Visa exempt countries
eVisa if from elligable country
Regular application via embassy / consulate
Which countries require a Yellow fever vaccination

If in ANY doubt, call your in-country South African Embassy/Consulate to double check

Visa exempt countries

You can see the full list of visa exempt countries here, the list is extensive: https://www.dha.gov.za/index.php/immigration-services/exempt-countries

eVisa if from eligible country

If you are from one of eligible countries eligible for an eVisa (see below), you can do make an eVisa application here:

https://ehome.dha.gov.za/ePermit/home

Eligible countries are: Albania, Algeria, Belarus, Bulgaria, Cameroon, Comoros, Congo, (Kinshasa), Congo (Brazzaville), Côte d’Ivoire, Croatia, Cuba, Egypt, Ethiopia, France, Germany, Ghana, India, Indonesia, Iran, Japan, Kenya, Liberia, Lithuania, Mali, Mexico, Morocco, Niger, Nigeria, Oman, Pakistan, People’s Republic of China, Philippines, Republic of Guinea, Romania, Saudi Arabia, Senegal, Slovakia, Uganda

Regular application via embassy / consulate

If you are not visa exempt (see 1) and not eligable for an eVisa (see 2), then you need to apply at:

the South African diplomatic representative in your country of origin, or
at a South African diplomatic representative in a neighbouring country if there is no South African diplomatic representation in the applicant’s country of origin

Documents required to apply for a visa

A passport or travel document valid for no less than 30 days after the expiry of your intended visit
Your passport must have at least TWO unused page for entry / departure endorsements
A completed Form BI-84 (application for a visa)
Payment of the prescribed fee
A yellow-fever vaccination certificate (see below)
Statement and/or documentation confirming the purpose and duration of your visit (we will provide an invitation letter)
Two colour passport photographs
A return or onward ticket if you are travelling by air
Proof of financial means to pay for your living expenses while in South Africa in the form of (we will provide this information):
Bank statements
Salary advances
Undertakings by the host(s) in South Africa
Bursary
Medical cover or
Cash available (including credit cards and travellers’ cheques)

The visa application can be initiated from here: https://www.vfsglobal.com/en/individuals/index.html

Which countries require a Yellow fever vaccination

Countries for which a yellow fever vaccination certificate is required for entry into South Africa are:

Angola
Argentina
Benin
Bolivia
Brazil
Burkina Faso
Burundi
Cameroon
Central African Republic
Chad
Colombia
Guinea-Bissau
Congo
Côte d’Ivoire
Democratic Republic of the Congo
Ecuador
Equatorial Guinea
Ethiopia
French Guyana
Gabon
Gambia
Ghana
Guinea
Guyana
Kenya
Liberia
Mali
Mauritania
Niger
Nigeria
Panama
Paraguay
Peru
Rwanda
Senegal
Sierra Leone
Sudan
Suriname
Togo
Trinidad and Tobago
Uganda
Venezuela